Grave Concerns Workgroup Meeting Minutes
February 8, 2010
Call to Order
The Grave Concerns Association meeting was called to order at 4:30 P.M., on February 8, 2010, by Chairperson Laurel Lemke.
A warm welcome was extended to all those who were present.
Attendance
Rosemary Chaput, Lorna Gifford, Michael Hardie, Becky Huber, Laurel Lemke, Joe Lewis, Henrietta Schwartzentrub, Carol Slaughter, Karen Young.
Approval of Agenda
Chairperson, Laurel Lemke provided an overview of the agenda. The was no prepared written agenda.
Minutes
The minutes of the January 11, 2010 meeting were read by the secretary. There were no additions or deletions.
A motion was made and seconded, and passed to accept the minutes as read.
Treasurer’s Report
The Treasurer’s Report for February 8, 2010 was given by Chairperson, Laurel Lemke.
WSH $ 572.96
America’s FCU checking $15, 657.20
America’s FCU Savings $ 00.01
Grand Total $16, 230.17
Rosemary indicated that she believes there was $50 in the savings account. She will look into it. There was approval to spend $150 to restore the website. A motion was made and seconded to accept the Treasurer’s report and to pay the bills that need to be paid to date.
Committee Reports
Event Planning Committee – Chairperson Rosemary Chaput presented her findings on the flag pole research project (see report under old business).
Historical Committee: Chairperson Stuart Lastovica (not present), Ursula Scott (not present) & Henrietta (Henry) Schwartzentrub.
Project documentation of events, scrapbook & photographs.
Henrietta reported on the downed kiosk. She showed pictures of the kiosk. The group decided to take the offer of the Parks Department to repair the kiosk.
Research Committee Chairperson– Carol Slaughter, Stuart Lastovica (not present)
Carol continues to work on listing the names of individuals who were buried along the perimeter of the cemetery. Total of 41-Head stones have been ordered for Parks Appreciation Day. 35 were females along the border. The remaining six were male and we want to know whether any of them are veterans before we order their markers. Becky Huber’s husband John is willing to do some research to determine whether individuals are veterans or not.
Rosemary will make the arrangements for Mt. View Funeral Home to deliver the head stones to the cemetery on April 24, 2010.
Fundraising Committee Chairperson- Lorna Gifford, Allan Bornstine (not present)
Projects: On-going fundraising.
Lorna discussed options and ideas for future fundraising projects. A USO Party, Golf Tournament and another Spaghetti feed were discussed. No decisions were made.
Modern Woodmen is not able to do a matching event this year. However, Lorna would like to do a youth event. There will be a project for youth at the cemetery on May 1st.
Old Business
Flag Pole-Rosemary presented a packet that described options for the flag pole. She reported that she turned in the proposal to the city for review. She will handle getting the permit and will organize the placement of the pole. A motion was made and seconded to allow $1,000. for the flag pole project. The flag pole dedication ceremony is scheduled for Saturday, June 26, 2010. A motion was made and seconded to reimburse Rosemary for the printing costs for the flag pole presentation.
Park Benches –It was reported that the city wants a particular type of bench installed in the park. Further research is currently underway.
KIOSK-a motion was made and seconded that Laurel Lemke will contact the parks dept and have them assist in the repair of the downed Kiosk.
WEB Site- Laurel reported that the web site went down because the donor had canceled it. She stopped funding the site and the site was taken off the web. A renewal fee of $150 was approved to be allocated to the site. The GCA website is still being developed. Karen Young will be added as an administrator so that she can post the minutes and any updates on the calendar. Karen will work with the webmaster to add minutes from the January meeting. The GCA Web site is http://www.wshgraveconcerns.org.
Lap-Top Research-Laurel reported that she and a computer advisor searched for a good lap-top. She reported that the cost was around $1,287. She will continue to look for a lap top that is more economical.
Museum-We have the opportunity to have a spot at the Western State Hospital museum. We need to be thinking about what we would like our exhibit to look like. The Historical committee has been asked to work on the project. Laurel and Stuart went to the museum room to measure it for the Grave Concerns area. We would like to put some artificial turf in that area.
New Business
Laurel Lemke clarified that the GCA received a $12,000 sponsorship from OptumHealth Public Sector. She wanted to make it clear that the money was in sponsorship and not in the form of a grant. She explained that a sponsorship does not have the strict use guidelines as a grant.
We will be joining the Non-Profit Center for $90. There are trainings available at a discount and consultation for members. Lenora was interested in attending the finance camp in the future. GCA will be listed on their website.
Parks Appreciation Day will be on Saturday April 24th. There were a few people who would be there in attendance including: Lorna, Michael Hardy, Rosemary, Henrietta and Karen. Laurel will follow up to see whether Chevy and Jim Senko can also attend. Laurel indicated that she has a conflict on this day and cannot attend.
The Secretary reported that she was in need of supplies to print thank you notes, minutes and other correspondence. A motion was made and seconded to allow $100. toward secretary expenses.
Karen will update the annual calendar for next year.
Announcements
February
Hospital Museum Meeting: February 10, 1010 at 4:00 p.m.
Mrs. Casey’s Tea & Fashion Show (annual fundraiser for Fort Steilacoom Association): February 20, 2010 from 2:00 P.M. – 5:00 P.M.
Valentine’s Party at TACID and co-sponsored by GPSCC: –February 12, 2010 at 5:00 P.M.
March
GCA Monthly Meeting: March 15, 2010 International Potluck to follow at 6:00 P.M.
April
GCA Monthly Meeting April 19, 2010 (4:30 PM)
Lakewood Parks Appreciation Day April 24, 2010 (9:00 AM)
Adjournment
Meeting was adjourned at 6:00 P.M. by Chairperson, Laurel Lemke. The next general meeting will be March 15, 2010 Board Meeting at 4:30 P.M. – 6:00 P.M. International Potluck to follow at 6:00 P.M. Held at the historic Fort Steilacoom, Quarters 2 building on Western State Hospital grounds.
Minutes submitted by:
Karen Young, Secretary
Approved by:
Laurel Lemke, Chairperson
Additions, Corrections & Deletions to the November Grave Concerns Workgroup Meeting Minutes for February 8 , 2010.
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Meeting Minutes 
